Program Management Office (PMO) Director

Come join Asfalis Advisors to make a difference!

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

 

Position: Program Management Office (PMO) Director

Status: Full Time Employment

Hours: 40+ hours per week

Industry: Management Consulting

Location: USA – Remote.

Relocation: No relocation provided

Travel: Potential to travel 25%+

Who we are

Asfalis Advisors is a professional services training and advisory company specializing in crisis management and business resilience. Our purpose is to help organizations uncover their blindspots and protect the legacy of leaders globally. The way we fulfill our purpose is through living our core values and supporting organizations to create systems and infrastructure to prevent them from being caught off guard. Additionally, we are:

1. Purpose-driven
2. Focused on adding value
3. Unmatched in the level of energy and engagement we bring to crisis management and business resilience

We live our Core Values

Our Core Values are the only non-negotiables in our business.

They are the heartbeat of our culture and the glue that ties us to our employees, customers, and partners. At Asfalis, we live our work and personal lives in a manner that exemplifies our values:

1. Be bold, be brilliant, be brief
2. Show up
3. Treat the Janitor like you treat the CEO and treat the CEO like you treat the janitor
4. Know your stuff
5. Operate in truth and show integrity
6. Make an intentional impact in the community

Purpose of the role

The PMO Director is responsible for leading an overall portfolio of projects by establishing and leading the governance, strategic alignment, delivery processes, resource management, and facilitating communication for the portfolio. This role leads a team to deliver the value of full-cycle project management across the organization.

Responsibilities

 

Methods, processes, and tools: Choose and adapt PM methodologies and approaches to best suit the needs of everyone involved at Asfalis. Select, implement, and manageappropriate tools for the different roles in project and portfolio management.

Managing a multi-project environment / Resource management is the PMO’s primary function. It includes maintaining a good overview of all the projects and ensuring that all the necessary data is always up to date.

• Prepare multi-project reports, plans
• Identify Time, Budget, or Quality deviations and taking countermeasures
• Control the flow of information in case of escalation
• Provide cross functional collaboration and partnership
• Control cross-project dependencies

• Ensure data quality

• Develop resource allocation and conflict resolution
• Maintain engagement with bench consultants

Training and coaching: Support Project Managers and process participants through training.

• Coach in daily project work
• Maintain a knowledge base

Project implementation/services: Provide operational support in projects by managing a project, executing defined subtasks, or providing project assistance.

• Moderate of meetings
• Provide temporary assistance on projects

Strategic support: Align project work with Asfalis corporate strategy by classifying, selecting, and prioritizing (and, if necessary, terminating) projects.

• Build trust and support with top management, including quarterly and annual planning
• Develop cost-benefit analysis and prioritization of projects and ideas
• Drive strategic alignment of projects and ideas

Minimum Requirements

• PMP or PgM certification required
• 8-10 years of related Project or Program Management experience
• Bachelor’s degree in business or related field
• 3 years of experience leading delivery teams
• Strong leadership and problem-solving skills

Preferred Qualifications

• Experience in Emergency Management, Security, Resilience or related field
• Agile PM
• Charlotte, NC – based candidate preferred
• Master’s degree in business

 

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Engagement Manager

Come join Asfalis Advisors to make a difference!

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Position: Engagement Manager

Status: Full Time – W2 Employment

Industry: Management Consulting

Start: 2023

Location: USA – Remote. Charlotte, NC – based candidate preferred

Relocation: No relocation provided

Travel: Potential to travel 25%+

Who we are

Asfalis Advisors is a professional services training and advisory company specializing in crisis management and business resilience. Our purpose is to protect the legacy of leaders globally through business resilience. The way we fulfill our purpose is through helping organizations currently in crisis or supporting organizations to create their systems and infrastructure to prevent them from being caught off guard. Additionally, we are:

• Purpose driven
• Focused on adding value
• Unmatched in the level of energy and engagement we bring to crisis management and business resilience

We live our Core Values

Our Core Values are the only non-negotiables in our business. They are the heartbeat of our culture and it’s the glue that ties us to our employees, customers, and partners. At Asfalis, we live our work and personal lives in a manner that exemplifies our values:

• Be bold, be brilliant, be brief
• Show up
• Treat the Janitor like you treat the CEO
• Know your stuff
• Operate in truth and show integrity
• Make an intentional impact in the community

Who We Are Seeking … Are You …?

• Eager to learn, hungry, self-starter who is thorough in your work
• Excited to work with other experts in a growing, dynamic organization with boundless potential
• Aligned to Asfalis Core Values
• Passionate about the emergency management, crisis management, or business resilience field

Purpose of the role

Asfalis is seeking an experienced Engagement Manager to lead, manage, and drive accountability of projects across the portfolio. The Engagement Managers primary role is to plan, organize and lead security, business resilience, and emergency management teams to deliver internal and customer facing engagements, on time, within budget and in accordance with scope.

Working from established requirements, this role will collaborate with our clients and internal team. The following are the desired outcomes and key results:

Responsibilities

• Initiate engagements with clearly defined purpose, scope, and objectives
• Establish relationships with key internal and external stakeholders
• Develop integrated project plans outlining milestones and deliverables
• Determine the time, cost, risk, and quality metrics for each project task
• Lead the team in working through change management
• Provide quality assurance for deliverables and products
• Monitor project progress and budgets
• Support new and existing business development
• Collaborate with stakeholders to shepherd approvals
• Archive project files for future reference and use
• Establish and manage an operational dashboard for control deadlines, budgets, quality, customer satisfaction, and team performance

Minimum Requirements

• 5 years of project management experience
• Bachelor’s degree or master’s degree in business or related field
• Proven senior leadership stakeholder management skills presenting complex technical concepts in easily understandable text and graphics, with quality facilitation experience
• Proven experience leading, managing, and driving accountability across projects teams
• Experience using computers and technology systems for a variety of tasks and managing projects
• Ability to build relationships through all levels of leadership across internal teams, vendors, and customers.
• Understand your value and your voice and consistently deliver with a commitment to excellence.
• Ability to be a self-starter with minimal direction, take ownership of responsibilities, and drive accountability
• Competency in Microsoft applications including Word, Excel, Outlook, and Project
• PMP certification or other similar project management certifications
• Ability to travel to support internal company needs and customer engagements

Preferred Qualifications

• Previous experience as a project manager within emergency management, business resilience, or security industries
• Agile PM
• Certified Scrum Master
• Proficiency with Visio

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Business Resilience and Emergency Management Technical Lead

Join Asfalis Advisors to make a difference!

Position: Business Resilience and Emergency Management Technical Lead

Status: Full Time – W2 Employment

Industry:  Management Consulting

Start: 2023

Location: USA – Remote. Charlotte, NC – based candidate preferred

Relocation: No relocation provided

Travel: Potential to travel 25%+

Who we are

Asfalis Advisors is a professional services training and advisory company specializing in crisis management and business resilience. Our purpose is to help organizations uncover their blind spots and protect the legacy of leaders globally. The way we fulfill our purpose is through living our core values.

Additionally, we are:

• Purpose driven
• Focused on adding value
• Unmatched in the level of energy and engagement we bring to crisis management and business resilience

We live our Core Values

Our Core Values are the only non-negotiables in our business. They are the heartbeat of our culture and it’s the glue that ties us to our employees, customers, and partners. At Asfalis, we live our work and personal lives in a manner that exemplifies our values:

• Be bold, be brilliant, be brief
• Show up
• Treat the Janitor like you treat the CEO
• Know your stuff
• Operate in truth and show integrity
• Make an intentional impact in the community

Who We Are Seeking

Are you? …

• Passionately seeking to grow your career in preparedness, response, or recovery
• Eager to learn, hungry, self-starter who is thorough in your work
• Excited to work with other experts in a growing, dynamic organization with boundless potential
• Aligned to Asfalis Core Values

Purpose of the role

Lead, manage, and drive accountability in Asfalis Advisor’s Emergency Management, Business Continuity, Crisis Management and Resilience program services with customers. The Business Resilience and Emergency Management Technical Lead drives the product and services design, development, and delivery of all engagements with customers. The Technical Lead provides guidance and direction to the engagement team for work products.

Working from established requirements, this role will collaborate with our clients and internal team. The following are the desired outcomes and key results:

Responsibilities

• Provide subject area expertise, guidance, expert technical analyses, and experience in specific technical areas (Emergency Management, Physical Security, Business Continuity, and Crisis Management) to support management, organizational and business decisions for customers.
• Responsible for driving all aspects of service and product delivery during the development, implementation, testing, and on-going maintenance with customers.
• Lead the technical development of documents, including plans, playbooks, reports, user manuals, briefings, presentations, and business proposals.
• Ensure products meet applicable requirements, compliance, and industry regulations (NIMS, HSEEP, ISO, OSHA, NFP, etc.) for publication ready deliverables.
• Lead meetings and other environments to assist in collaborative results for Asfalis and customers.
• Lead teams in accomplishing tasks and train support staff in the technical aspects of assigned work.

Minimum Requirements

Bachelor’s Degree from an accredited University.

• 5-8 years of emergency preparedness, emergency response, business continuity, security, and crisis management (or related field) planning experience leading, driving the design, development, and publishing emergency management or business continuity programs for public and private organizations.
• Direct experience working with senior leadership teams and presenting complex technical concepts in easily understandable text and pictures or graphics.
• Effective communication skills with proven experience facilitating and training senior leadership teams in government and private sectors.
• Proven ability to work within complex projects, manage multiple projects simultaneously, and deliver with quality under tight deadlines with excellent organizational skills.
• Ability to build relationships through all levels of leadership across internal teams, vendors, and customers.
• Understand your value and your voice and consistently deliver with a commitment to excellence.
• Ability to be a self-starter with minimal direction, take ownership of responsibilities, and drive accountability.
• Certifications desired– CBCP, MBCP, PMP, CEM, or other related industry certifications.

Preferred Requirements

• Knowledge of standards and best practices related to Emergency/Crisis Management, Security & Resilience.
• Industry experience in healthcare, aviation, retail, or higher education.
• Previous experience or strong desire to work with a startup company and support the vision of Asfalis.

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Project Coordinator

Come join Asfalis Advisors to make a difference!

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Position: Project Coordinator

Status: Contract to Permanent

Hours: 15-20 hours per week

Industry: Management Consulting

Start: 2023

Location: USA – Remote. Charlotte, NC – based candidate preferred

Relocation: No relocation provided

Travel: Potential to travel 15%+

Who we are

Asfalis Advisors is a professional services training and advisory company specializing in crisis management and business resilience. Our purpose is to protect the legacy of leaders globally through business resilience. The way we fulfill our purpose is through helping organizations currently in crisis or supporting organizations to create their systems and infrastructure to prevent them from being caught off guard. Additionally, we are:

• Purpose driven
• Focused on adding value
• Unmatched in the level of energy and engagement we bring to crisis management and business resilience

We live our Core Values

Our Core Values are the only non-negotiables in our business. They are the heartbeat of our culture and it’s the glue that ties us to our employees, customers, and partners. At Asfalis, we live our work and personal lives in a manner that exemplifies our values:

• Be bold, be brilliant, be brief
• Show up
• Treat the Janitor like you treat the CEO
• Know your stuff
• Operate in truth and show integrity
• Make an intentional impact in the community

Who We Are Seeking … Are You …?

• Eager to learn, hungry, self-starter who is thorough in your work
• Excited to work with other experts in a growing, dynamic organization with boundless potential
• Aligned to Asfalis Core Values
• Passionate about the emergency management, crisis management, or business resilience field

Purpose of the role

Asfalis is seeking an experienced Project Coordinator to plan, organize and lead homeland security and emergency management teams to complete internal and customer-facing projects, on time, within budget, and in accordance with scope.

Working from established requirements, this role will collaborate with our clients and internal team. The following are the desired outcomes and key results:

Responsibilities

• Initiate and implement projects with clearly defined purpose, scope, and objectives
• Establish relationships with key internal and external stakeholders
• Develop integrated project plans outlining milestones and deliverables
• Manage the time, cost, risk, and quality metrics for each task
• Ensuring proper Change management where applicable
• Ensure quality standards and requirements for deliverables and products
• Monitor and control project progress and budget
• Support new and existing business development
• Establish and manage an operational dashboard for control deadlines, budgets, quality, customer satisfaction, and team performance\

• Coordinate project management activities, resources, equipment, and information
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Analyze risks and opportunities
• Monitor project progress and handle/escalate issues
• Act as the point of contact and communicate project status
• Create and maintain comprehensive project documentation, plans, and reports

Minimum Requirements

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• Strong client-facing and teamwork skills
• Solid organizational skills, including multitasking, budgeting, and time-management
• Bachelor’s degree in business administration or related field
• Proven stakeholder management skills
• Proven experience leading teams
• Experience using computers/technology for a variety of tasks
• Competency in Microsoft applications including Word, Excel, Outlook, and Project
• Ability to travel to support internal company needs and customer engagements

Preferred Qualifications

• Previous experience as a project leader in Emergency Management
• Project Management Certification, PMI PMP

Desired Skills, Traits, and Competencies

• Ability to build relationships
• Commitment to excellence
• Understand your value and your voice
• Self-starter
• Effective communicator
• Take ownership

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Business Resilience and Emergency Management Support Coordinator

Join Asfalis Advisors to make a difference!

Position: Business Resilience and Emergency Management Support Coordinator

Status: Contract to Permanent

Hours: 10-20 hours per week

Industry:  Management Consulting

Start: TBD

Location: USA – Remote. Charlotte, NC – based candidate preferred

Relocation: No relocation provided

Travel: Potential to travel 25%+

Salary: Based on experience

Who we are

Asfalis Advisors is a professional services training and advisory company specializing in crisis management and business resilience. Our purpose is to help organizations uncover their blind spots and protect the legacy of leaders globally. The way we fulfill our purpose is through living our core values.

Additionally, we are:

• Purpose driven
• Focused on adding value
• Unmatched in the level of energy and engagement we bring to crisis management and business resilience

We live our Core Values

Our Core Values are the only non-negotiables in our business. They are the heartbeat of our culture and it’s the glue that ties us to our employees, customers, and partners. At Asfalis, we live our work and personal lives in a manner that exemplifies our values:

• Be bold, be brilliant, be brief
• Show up
• Treat the Janitor like you treat the CEO
• Know your stuff
• Operate in truth and show integrity
• Make an intentional impact in the community

Who We Are Seeking

Are you? …

• Passionately seeking to grow your career in preparedness, response, or recovery
• Eager to learn, hungry, self-starter who is thorough in your work
• Excited to work with other experts in a growing, dynamic organization with boundless potential
• Aligned to Asfalis Core Values

Purpose of the role

Assist and support Asfalis Advisors’ Emergency Management, Business Continuity, Crisis Management and Resilience program services with customers and the engagement team. The Support Coordinator role directly supports the direction and guidance of the work product and deliverables driven by Asfalis Technical Leads.

Working from established requirements, this role will collaborate with our clients and internal team. The following are the desired outcomes and key results:

 

Responsibilities

• Provides subject area support, guidance, technical analyses, and experience in specific technical areas (Emergency Management, Physical Security, Business Continuity, and Crisis Management) to support management, and Technical Leads.
• Assist and support in all aspects of service and product delivery during the development, implementation, testing, and on-going maintenance with customers.
• Develop technical documents, including plans, playbooks, reports, user manuals, briefings, presentations, and business proposals.
• Ensure that final documents meet applicable requirements, compliance, and industry regulations (NIMS, HSEEP, ISO, OSHA, NFP, etc.) for publication ready products.
• Participate in meetings and other environments to assist in collaborative results for Asfalis and clients.
• Assist and support Asfalis teams in accomplishing tasks.

Minimum Requirements

• Bachelor’s Degree from an accredited University.

• 3-5 years of emergency preparedness, emergency response, business continuity, security, and crisis management (or related field) planning or response experience.
• Experience designing, developing, and publishing emergency management, crisis management, security or business continuity plans for public and private organizations.
• Proven ability to work within complex projects under tight deadlines.
• Excellent organizational skills with a proven ability to manage multiple projects simultaneously.

Preferred Requirements

• Direct experience working with senior leadership teams and presenting complex technical concepts in easily understandable text and pictures or graphics.
• Knowledge of standards and best practices related to Emergency Management, Security, Business Continuity and Crisis Management.
• Industry experience in healthcare, aviation, retail, or higher education.
• Previous experience working with a startup company.
• Certifications desired– CBCP, MBCP, PMP, CEM, or other related industry certifications.

Desired Skills, Traits, and Competencies

• Ability to build relationships
• Commitment to excellence
• Understand your value and your voice
• Self-starter
• Effective communicator
• Take ownership

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

Executive Assistant

Come join Asfalis Advisors to make a difference!

To apply for this role, include a resume and cover letter to humanresources@asfalisadvisors.com.

 

Position: Executive Assistant

Status: Full Time: 40 Hours/Week

Industry: Management Consulting

Location: Hybrid, Charlotte, NC – based candidate preferred

Relocation: No relocation provided

Travel: Potential to travel 10%+

Who we are

Asfalis Advisors is a professional services training and advisory company specializing in crisis management and business resilience. Our purpose is to help organizations uncover their blind spots and protect the legacy of leaders globally. The way we fulfill our purpose is by living our core values. Additionally, we are:

• Purpose driven
• Focused on adding value
• Unmatched in the level of energy and engagement we bring to crisis management and business resilience

We live our Core Values

Our Core Values are the only non-negotiables in our business. They are the heartbeat of our culture and it’s the glue that ties us to our employees, customers, and partners. At Asfalis, we live our work and personal lives in a manner that exemplifies our values:

• Be bold, be brilliant, be brief
• Show up
• Treat the Janitor like you treat the CEO
• Know your stuff
• Operate in truth and show integrity
• Make an intentional impact in the community

Who We Are Seeking … Are You …?

• Aligned to Asfalis Core Values
• Eager to learn, hungry, self-starter who is thorough in your work
• Excited to work with other experts in a growing, dynamic organization with boundless potential
• Passionate about working with entrepreneurs and building a business from the group up
• Organized, flexible, solutions-oriented with excellent communication and customer service skills

Purpose of the role

Asfalis is seeking an experienced Executive Assistant to directly support the Leadership Team by managing the back office, communicating on behalf of the Chief Executive Officer, and assessing, implementing, and monitoring human resources functions.

The following are the objectives of this role:

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities include:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Assist the CEO in preparing for meetings, agendas and follow up task
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Organize team communications and plan events, both internal and off-site
• Support new and existing business development activities via email and appointment scheduling

Minimum Requirements

• Associates or Bachelor’s degree in business or related field
• Ability to sustain a level of professionalism among the team and clientele, and ability to build relationships with stakeholders
• Strong organizational, project management, communication, problem-solving skills, and impeccable multi-tasking abilities
• Competency in Microsoft applications including Word, Excel, Outlook, and Project
• Ability to travel locally to support internal company needs and customer engagements

Preferred Qualifications

• 3+ years of related experience supporting C-level executives
• Previous experience working with a startup company
• Professional discretion and confidentiality with the ability to exercise good judgement in a diversity of situations
• Ability to maintain a realistic balance among multiple priorities

Desired Skills, Traits, and Competencies

• Ability to build relationships
• Commitment to excellence
• Understand your value and your voice
• Self-starter